This module enables the following functionalities.

Multiple Accounting Periods

An accounting period, in bookkeeping, is the period with reference to which accounting books of any entity are prepared. With HoneycombERP® Finance and Accounting Management System (FAMS); finance managers can handle multiple accounting periods at a time by activating the required accounting period. This provides great flexibility and control as transactions in previous accounting period are often required even though a new accounting period has started.

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User Defined Fiscal Calendar (Jan-Dec, Jul-Jun)

A fiscal year (or financial year, or sometimes budget year) is a period used for calculating annual (yearly) financial statements in businesses and other organizations. Not only does HoneycombERP® provide multiple accounting periods, the system is equipped with the options to define fiscal calendars in accordance to the needs and requirements of the organization. Organizations can choose either Jan-Dec or Jul-Jun and can later run their financial transactions under accounting periods on these fiscal calendars.

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Configurable Fiscal Quarterly Periods (4-4-5, 5-4-4, 4-5-4)

A three-month period on a financial calendar that acts as a basis for the reporting of earnings and the paying of dividends. A quarter refers to one-fourth of a year and is typically expressed as “Q.” The 4–4–5 calendar divides a year into 4 quarters. Each quarter has 13 weeks which are grouped into two 4-week “months” and one 5-week “month”. HoneycombERP® Finance System’s flexible configurator provides the option for grouping of 13 weeks to be also be set up as 5–4–4 weeks or 4–5–4 weeks besides the most common 4-4-5 setting.

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More than One Period Open Simultaneously

Using HoneycombERP® FAMS; managers can better manage their finances as the system is equipped with the powerful feature of multi accounts period management. The system allows the managers to post their transactions in any of the accounting period they choose as active. All transactions are posted in the active accounting period only.

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Flexible Five Level Chart of Account

A chart of accounts (COA) is a created list of the accounts used by an organization to define each class of items for which money or the equivalent is spent or received. It is used to organize the finances of the entity and to segregate expenditures, revenue, assets and liabilities in order to give interested parties a better understanding of the financial health of the entity. Each account in the chart of accounts is typically assigned a name and a unique number by which it can be identified. HoneycombERP® FAMS offers great flexibility when it comes to the COA as the system can handle / configure up to five level of COA. This provides more power and better control to the Organizations, as they can see their financial picture more clearer with HoneycombERP® FAMS.

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Multiple Cost Centers & Locations

Cost center is a department within an organization that does not directly add to profit, but which still costs an organization money to operate. Cost centers only contribute to a company’s profitability indirectly, unlike a profit center which contributes to profitability directly through its actions. This type of department is likely to be one of the first targets for downsizing because, on the surface, it has a negative impact on profits. HoneycombERP® FAMS enables the managers to efficiently manage multiple cost centers with ease and visibility.

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Multiple Projects with Timelines

Organizations can venture multiple projects during their course of life; and it is an essential requirement to have a mechanism to manage projects in a proper manner where at any time there is clear cut visibility of all the key points. HoneycombERP® projects module enable the managers to develop a plan, assign resources, track progress, manage the budget, and analyzing workload. Comprehensive reporting on top of this effective management gives the best possible environment to any manager to effective steer any project to success.

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Comprehensive Ledger for each item in Chart of Account.

The ledger is a permanent summary of all amounts entered in supporting journals which list individual transactions by date. Every transaction flows from a journal to one or more ledgers. A company’s financial statements are generated from summary totals in the ledgers. With HoneycombERP® detailed and comprehensive ledgers against each node of COA can be generated thus enabling the mangers to easily and categorically point out any area, any time.

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Subsidiary Ledgers for Customers, Suppliers, Employees, Fixed Assets

The sub-ledger or subsidiary ledger is a subset of the general ledger used in accounting. The subsidiary shows detail would include such items as date the item was purchased or expense incurred, a description of the item, the original balance, and the net book value. The total of the subsidiary would match the line item amount on the general ledger. HoneycombERP® FAMS houses detailed ledgers against Customer, Suppliers, Employees and Fixed Assets; thus allowing the managers to see both the macro and micro picture of the company finances at a click of a button.

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Cost Centers, Location, Departments and Project Wise Ledger

Not only does HoneycombERP® FAMS ensure detailed and comprehensive ledgers against payables and receivables; additional categorizations are available where ledgers can be grouped on various basis like cost centers, location, department and project. This makes the life of a financial manager very easy as the system is capable of generating any type of reports that the management may require at any time.

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Direct Journal Entry

A journal entry, in accounting, is a logging of transactions into accounting journal items. The journal entry can consist of several recordings, each of which is either a debit or a credit. Journal entries can record unique items or recurring items such as depreciation or bond amortization. HoneycombERP® FAMS records all the journal entries separately from A/P and A/R modules and directly change the account balances on the general ledger.

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Automatic Journal Entries for ERP Operations

HoneycombERP® is an integrated executive suite where each activity or entry has its impacts on other modules and segments. For the ease, clarity and control; HoneycombERP® and HoneycombERP® FAMS are equipped with self-actuating structures where automated JV’s are posted upon occurrence of an event. For instance, procurement of inventory, sales of goods, posting of salaries; all have financial impacts and HoneycombERP® manages all that automatically by posting correct and accurate JV, automatically. Life of any financial expert is very easy with HoneycombERP®.

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Continuous Transaction Numbering Scheme for Each Type of Voucher

HoneycombERP® FAMS has a separate number engine that generates unique and formatted numbers for vouchers. The system is capable of generating separate numbers for each voucher type like BPV, BRV, CPV, CRV and JV. Each number is self-explanatory and makes it very easy for any user to track a particular voucher. For instance a sample BPV may be bearing a number as; BPV1401/111; where 14 is the current year, 01 is the month and 111 is the voucher count. This number sequence is automatically updated whenever a new month starts.

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Multi-Currency Support with Any Currency as Default

HoneycombERP® FAMS is a multi-currency system capable of managing transactions in any currency. A single currency can be set as a default whereas transactions in other currencies are automatically converted to the native / default currency. Multi-currency support is a powerful feature of HoneycombERP® FAMS as it allows other integrated modules to post transactions in any currency as well. This makes HoneycombERP® FAMS suitable for any environment local or global.

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Currency Exchange Rate with History

To manage transactions in multiple currencies, HoneycombERP® FAMS maintains a detailed log and record of currencies exchange rates. The system allows to enter exchange rates against the configured currencies on daily basis and this information is used by the system to translate transactions from different currencies in the defined local / native currency. Additionally the HoneycombERP® FAMS maintained complete log and history of all the exchange rates that are entered, thus at any stage the management can be 100% sure about any transaction as they can cross verify each and every transaction, with ease.

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Complete Transaction Controls (Approval, Validations)

Following the standardized philosophy of HoneycombERP®, HoneycombERP® FAMS also ensures transaction controls by creating a two staged structure against each financial transaction. No posted transaction affects the ledger unless it is approved by a designed authority. This ensures seamless and controlled usage of the system.

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Real Time Posting of Vouchers

The Voucher Posting process creates accounting entries from vouchers. The system uses the accounting entry template and inheritance rules that are already defined in Accounting Entry Template. When the posting process initiates, the system charges the relevant accounts and creates appropriate ledger entries and maintains the balances accordingly.

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Reference Documents Attachment with Voucher

With HoneycombERP® any supporting documents and information can be tagged / associated with voucher. This allows the managers to see important information that may be necessary in certain cases and by making this information readily available certainly eases up any manager’s job.

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Expense Management

Expense management refers to the systems deployed by a business to process, pay, and audit employee-initiated expenses. These costs include, but are not limited to, expenses incurred for travel and entertainment. Expense management includes the policies and procedures which govern such spending, as well as the technologies and services utilized to process and analyze the data associated with it. With HoneycombERP® FAMS all aspects of expense management are covered and provide necessary easy and control to the manager.

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Enterprise Reporting

HoneycombERP® FAMS provides reports that make the life of any manager very easy, by allowing to generate any pertinent report any time by using the report widgets. Report widgets are capable of generating multiple reports by allowing multiple criterion selection. Instant reports mean real time picture and better visibility to the management, any time.

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